• Microsoft Outlook Mac Pst Location List
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When you use Microsoft Outlook, your email messages, calendar events, tasks, and other items are saved on a mail server, on your computer, or both. Outlook items that are saved on your computer are kept in an Outlook data file.

About:

There are two types of Outlook data files used by Outlook for Windows. An Outlook Data File (.pst) is used for most accounts. If you are using a Microsoft Exchange account, your items are usually delivered to and saved on the mail server. To allow you to work with your messages even when you cannot connect to the mail server, a second type of data file that is named an Offline Outlook Data File (.ost) is kept on your computer.

On the Data Files tab, click an entrance, then click Open Folder Location. Outlook Data Files (.pst) created using Outlook 2013 or Outlook 2016 are usually minimized by your computer system in the Documents Outlook Files folder. OLM file is the database file used by Outlook for Mac, whereas Windows Outlook uses PST file format. There are multiple reasons to export OLM to PST like some user switches to Outlook for Mac from Windows Outlook and need to access all mailbox data of Outlook for mac. In this case, a user needs to do the OLM to PST Conversion. You can use the Inbox Repair tool (SCANPST.EXE) to diagnose and repair errors in your Outlook data file. The Inbox Repair tool checks the Outlook data files on your computer to see if they're in good shape. You might want to use the Inbox Repair tool in the following situations: You receive a message that Outlook can't open your data file.

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In theory, your pst-files could be located almost anywhere on your computer but there are of course a couple of default locations in which to look. Also, as long as your computer is still in a functioning state, you can look up where your pst-files are located even when Outlook itself is no longer functioning. Look up location within Outlook. Jul 05, 2017 By default, Outlook 2007 and 2010 store PST files in your AppData folder at the following location: C: users username AppData Local Microsoft Outlook. Outlook also stores all OST files in that same AppData location, regardless of what Outlook version you’re running. Starting with Outlook 2013, the location of PST files moved to the Documents. Jul 24, 2019 This article describes how to use personal storage folders, also known as.pst files, to back up data that you created in Microsoft Outlook 2010, Microsoft Office Outlook 2007, Microsoft Office Outlook 2003, and Microsoft Office Outlook 2002. You can back up messages, contacts, appointments, tasks, notes, and journal entries in.pst files. Summary: There are different locations of Outlook data files (.ost and.pst ) depending upon the different Outlook versions. In this blog, I’ll explain how to change Outlook file location i.e. OST and PST file, using a few manual techniques that works for all the versions of Outlook such as.

The primary differences between the two types of Outlook data files are as follows:

• Outlook Data Files (.pst) are used for POP3, IMAP, and web-based mail accounts. When you want to create archives or back up your Outlook folders and items on your computer, such as Exchange accounts, you must create and use additional .pst files.
• Offline Outlook Data Files (.ost) are used when you have an Exchange account and want to work offline or use or use the default Cached Exchange Mode. This type of data file is also used for accounts that you set up with the Outlook Connector for Outlook.com (formerly Hotmail). Outlook Data Files (.ost) are always copies of items that are saved on a mail server and do not have to be backed up like Outlook Data Files (.pst).

Introduction to Outlook Data Files (.pst and .ost).

• More about .pst files
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    A Personal Folders file (.pst) is an Outlook data file that stores your messages and other items on your computer. This is the most common file in which information in Outlook is saved by home users or in small organizations. Home users usually use an Internet service provider (ISP) to connect to the Internet. The ISP also provides one or more email accounts. The most common types of accounts are referred to by their Internet protocol names: POP3 and IMAP. Another type of account is an HTTP or web-based account that works similar to IMAP email accounts. All three account types use a .pst file.

    Your items can also be moved or archived to an Outlook Data File (.pst). Because a .pst file is kept on your computer, it is not subject to mailbox size limits on the mail server. By moving items to a .pst file on your computer, you can free up storage space in the mailbox on your mail server. Outlook can be configured to deliver new items to a .pst file, but if you do this, it has several disadvantages. This includes being unable to work with your items when you are using Microsoft Outlook Web Access with the Exchange Server email account or when you are working on another computer.

    Warning Do not access an Outlook Data File (.pst) from a network share or another computer, because it increases the possibility of data loss.

    Tip You should regularly back up your Outlook Data Files (.pst) and save them in a safe place. Your ISP or Microsoft cannot recover your e-mail or other items if the file is lost.

• More about .ost files
  • 
    

    Typically, when you use a Microsoft Exchange Server account, your email messages, calendar, and other items are delivered to and saved on the server. You can configure Outlook to keep a local copy of your items on your computer in an Outlook data file that is named an Offline Outlook Data File (.ost). This allows you to use Cached Exchange Mode or to work offline when a connection to the Exchange computer may not be possible or wanted. The .ost file is synchronized with the Exchange computer when a connection is available.

    Offline folders are replicas of the folders found in your mailbox on the computer that is running Microsoft Exchange. They make it possible to take a folder from a server location, work with the contents of the folder when you are not connected to the network, and then, when you are connected again, update the folder and its corresponding server folder to make the contents of both folders identical. This process is known as synchronizing folders.

    You can add, delete, and change the contents of an offline folder exactly as you can for a folder on a server. For example, you can change and move items between folders, send messages that are included in your offline Outbox, and view the contents of your offline public folders. Meanwhile, new messages are kept in your Inbox on the server, and other people might add, delete, and change items in public folders. You will not be aware of these changes on the server until you synchronize.

    The information that is synchronized includes the following:

    • Headers For email items only, a header is a descriptive identifier that provides the sender's name, the subject line of the message, the time when the message was received, and the size of the message.

    • Full items A full item includes the header, the body of the message, and any attachments, such as embedded objects or pictures.

    When you work offline, folders that are synchronized are determined by Send/Receive groups. By using Send/Receive groups, you can choose which folders are synchronized and kept current so that when a connection to the server is not possible or you choose to work offline, you can continue to work with those items. You can also specify that updates to the Address Book be downloaded during synchronization.

    If you use an Exchange Server email account (like all UW-Madison Office 365 users), we recommend that you use Cached Exchange Mode. Most of the reasons to work offline are eliminated when you use Cached Exchange Mode. The lack of a network connection is almost transparent to you because you can continue to work with your items whether you are connected to the computer that is running Exchange.

    By default, Cached Exchange Mode creates and uses an Offline Folder file (.ost) and then downloads and maintains a synchronized copy of the items in all folders in your mailbox. You work with the information on your computer, and Outlook synchronizes the information with the server. When your connection to the Exchange computer is interrupted, you can continue to work with your data. When a connection is restored, changes are automatically synchronized, and the folders and items on the server and on your computer are identical again.

    With Cached Exchange Mode, you do not have to set up Send/Receive groups, choose folders that you want to be available offline, and then keep those folders synchronized.

File locations:

You can save, copy, and move a data file (other than the file that is used as your default delivery location) to another location on your computer or to a share on the network. However, you must have folder read/write permissions to open an Outlook Data File (.pst).

• Outlook Data Files (.pst)
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    Note Microsoft Exchange Server accounts save your information on the mail server. To use Cached Exchange Mode or to work offline, copies of your items are saved in an offline Outlook Data File (.ost). See the Outlook Data Files (.ost) section for more information. Also, some organizations allow you to export or archive your items to a .pst file.

    The fastest way to open the folder where your Outlook Data File (.pst and .ost) is saved is to do the following:

    1. In Outlook, click the File tab.

    2. Click Account Settings, and then click Account Settings.

    3. On the Data Files tab, click an entry, and then click Open Folder Location.

    If you are unable to open Outlook, you can navigate to the follow locations to find the files manually.

    Windows 10 drive:Users<Your Name>AppDataLocalMicrosoftOutlook

    Windows 8 and 8.1 drive:Users<Your Name>AppDataLocalMicrosoftOutlook

    Windows 7 and Windows Vista drive:Users<Your Name>AppDataLocalMicrosoftOutlook

    Windows XP drive:Documents and Settings<Your Name>Local SettingsApplication DataMicrosoftOutlook

    Note: If you are unable to view the folder named 'AppData' in your user folder, this is because you do not have the proper permissions to view this folder. If you click the address bar at the top of the File Explorer window, you can type in the location manually.

    To repair this data file, review Microsoft's documentation.

• Offline Outlook Data File (.ost)
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    The .ost file is synchronized with the items on the server that runs Exchange. Because your data remains on the Exchange server, you can re-create this .ost file on your new computer without having to back up the .ost file.

    Windows 10 drive:Users<Your Name>AppDataLocalMicrosoftOutlook

    Mac microsoft office keyboard shortcuts for cutting text. Many users find that using an external keyboard with keyboard shortcuts for Skype for Business helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse. You can create your own keyboard shortcuts in Office for Mac using the steps in this article. In the Application menu, click the Office for Mac app (Microsoft Word, Microsoft PowerPoint, Microsoft OneNote, Microsoft Outlook) you want to create keyboard a shortcut for. The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application. 2020-2-26  You can help protect yourself from scammers by verifying that the contact is a Microsoft Agent or Microsoft Employee and that the phone number is an official Microsoft global customer service number. Site Feedback. Tell us about your experience with our site. TJRabbit Created on February 23, 2020. Office for Mac, keyboard shortcuts not. This topic lists all keyboard shortcuts for the Office for Mac products. Keyboard shortcuts allow you to quickly complete commands and functions without using a mouse. The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

    Windows 8 and 8.1 drive:Users<Your Name>AppDataLocalMicrosoftOutlook

    Windows 7 and Windows Vista drive:Users<Your Name>AppDataLocalMicrosoftOutlook

    Windows XP drive:Documents and Settings<Your Name>Local SettingsApplication DataMicrosoftOutlook

    Note: If you are unable to view the folder named 'AppData' in your user folder, this is because you do not have the proper permissions to view this folder. If you click the address bar at the top of the File Explorer window, you can type in the location manually.

    To repair this data file, review Microsoft's documentation.

Additional files:

Outlook also saves data in the following formats.

• Personal Address Book (.pab)
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    Personal Address Book (.pab) files are lists of names and distribution lists, used in Outlook 2003 and earlier versions. To use them in Outlook 2016 for Windows, convert the files from one of the following default locations into a contacts folder by clicking File > Open & Export > Import or Import/Export.

    • drive:UsersusernameAppDataLocalMicrosoftOutlook

• Offline Address Book (.oab)
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    The Offline Address Book (.oab) is used by Microsoft Exchange Server accounts. It contains information, such as names, e-mail address, titles, and office locations, from the Global Address List (GAL) on an organization’s Exchange server.

    You don't have to back up or restore this file as it is created and updated automatically by the server.

    • drive:UsersusernameAppDataLocalMicrosoftOutlook

• Navigation Pane settings (.xml)
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    • drive:UsersusernameAppDataRoamingOutlookprofile name.xml

• Registered Microsoft Exchange extensions (.dat)
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    • drive:UsersusernameAppDataLocalMicrosoftOutlook

• Print styles (Outlprnt with no file extension)
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    • drive:UsersusernameAppDataRoamingMicrosoftOutlook

• Signatures (.rtf, .txt, .htm)
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    • drive:UsersusernameAppDataRoamingMicrosoftSignatures

• Stationery (.htm)
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    • drive:Program FilesCommon FilesMicrosoft SharedStationery

• Custom Forms
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    • drive:UsersusernameAppDataLocalMicrosoftForms

• Dictionary (.dic)
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    • drive:UsersusernameAppDataRoamingMicrosoftUProof

• Templates (.oft)
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    • drive:UsersusernameAppDataRoamingMicrosoftTemplates

• Send/Receive settings (.srs)
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    • drive:UsersusernameAppDataRoamingMicrosoftOutlook

• Message (.msg, .htm, .rtf)

To export to an Outlook for Mac Data File (.olm), please use Microsoft's documentation.

About:

Outlook 2016 for Mac stores messages and other items, such as calendar events, contacts, tasks, and notes, as a SQLite database on your computer. If you turn on Time Machine, it automatically makes copies of every file on your computer on a regular basis. If a file gets damaged or lost, you can use Time Machine to browse through the backups and recover the copy of the file. Otherwise, you can manually archive your messages to an Outlook for Mac Data File (.olm).

File locations:

All Outlook for Mac items can be found in the SQLite database located at: /Users/username/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles.

To export to an Outlook for Mac Data File (.olm), please use Microsoft's documentation.

See Also:

Applies to:Outlook for Mac, Outlook 2019 for Mac

As an IT admin, you may want to provide Outlook for Mac users in your organization with a standard set of preferences in either of the following ways:

• Set a default preference, which users can change.
• Force a particular preference, which users can’t change.

The following preferences can be used to simplify account setup for Office 365 mailboxes, help protect company data, and support a streamlined user experience.

These keys are CFPreferences-compatible, which means that it can be set by using enterprise management software for Mac, such as Jamf Pro.

Mailbox settings

Automatically configure Office 365 mailbox on first launch

The email address used for Office activation will be added on first launch.

Specify Office 365 mailbox to be added on first launch

Set the domain or full email address of Office 365 mailbox to be added on first launch.

Allow only corporate mailboxes to be added

Specify one or more domains users are allowed to add in Outlook.

Hide text about adding non-corporate mailboxes

Hide the “Did you know? Outlook supports…” text in the Set Up Your Email success dialog box.

Import/export settings

Disable import

Prevent users from being able to import archive files (.olm and .pst) and Outlook 2011 for Mac data.

Disable export

Prevent users from being able to export archive files (.olm).

Online meetings settings

Disable Skype for Business online meetings

Prevent users from adding Skype for Business online meeting details to events.

Disable Teams online meetings

Prevent users from adding Teams online meeting details to events.

Weather location settings

Specify default weather location

Microsoft Outlook Mac Pst Location List

Set default location for weather in calendar view.

Disable automatic updating of weather location

Prevent users from choosing Update Location Automatically for weather location.

Other settings

Hide local folders

Prevent users from viewing local On My Computer folders in the sidebar.

Outlook For Mac Pst Location

Specify when pictures are downloaded for email

Microsoft Outlook Mac Pst Location Download

Set when pictures are automatically downloaded from the Internet for email.

Disable signatures

Prevent users from being able to create, edit, and add client-side signatures.

Pst File

Specify calendar first day of week

Set the first day of week in calendar view.

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